Are you managing multiple properties and looking to optimize your asset management?
Whether you are an individual, a professional, or a company, whether you own residential, commercial, professional properties, or offices, a property management software is essential to:
- Save valuable time in managing your properties
- Keep an eye on the performance of your investments
- Centralize all the information regarding your assets and access it from anywhere
- Be guided in your property management to ensure you follow the right rules
These software solutions are a great alternative to real estate agencies, allowing you to maintain control over your assets yourself without having to give up a percentage of your rents to them.
Property management software: for whom and for what types of properties?
As an owner or manager, you face a multitude of tasks that vary depending on the type of properties you own.
There are many software options available, each with its own specific features. To make your job easier, we have selected the five best software programs on the French and Belgian markets.
It is important to equip yourself with the tool that is best suited to your situation: individual or company.
| Smovin | Rentila | Sogis | Yourent | Immoassist | |
|---|---|---|---|---|---|
| Individual | ✔︎ | ✔︎ | ✔︎ | ✔︎ | ✘ |
| Company | ✔︎ | ✘ | ✔︎ | ✔︎ | ✔︎ |
The rental management software must also be adapted to the types of property you own (residential, commercial, offices, etc.).
| Smovin | Rentila | Sogis | Yourent | Immoassist | |
|---|---|---|---|---|---|
| Residential lease management | ✔︎ | ✔︎ | ✔︎ | ✔︎ | ✔︎ |
| Commercial lease management | ✔︎ | ✘ | ✔︎ | ✔︎ | ✔︎ |
| Office management and other types of lease | ✔︎ | ✘ | ✔︎ | ✔︎ | ✔︎ |
The features of rental management software
Rental management software should enable landlords and property managers to automate rental management tasks, centralise information and keep an overview of the performance of their property investments.
1/ Automate all rental management tasks :
- Monitoring tenant payments and receipts;
- Monitoring important dates such as indexation, revaluations or the end of rental contracts;
- Sending compulsory and optional communications to tenants;
- Managing service charges;
- Managing property accounting (rental invoices with or without VAT)
- Etc.
2/ Centralizing all your information
Good software allows you to centralize all the documents, information and data relating to your property. You need to be able to access them from anywhere, at any time.
3/ Keeping an eye on the financial performance of your investments
Using a property management tool saves you time and money, thanks to comprehensive and optimised monitoring of your property portfolio.
1/ Analyse the performance of your assets
| Smovin | Rentila | Sogis | Yourent | Immoassist | |
|---|---|---|---|---|---|
| Financial reports | ✔︎ | ✔︎ | ✔︎ | ✔︎ | ✔︎ |
| Creating customized reports | ✔︎ | ✘ | ✘ | ✔︎ | ✘ |
| Data exports | ✔︎ | ✔︎ | ✔︎ | ✔︎ | ✔︎ |
It’s not always easy to be sure that your properties are profitable. With a good rental management tool, forget spreadsheets!
As soon as all the information about your property is centralized in a software package, you’ll have visibility over the performance of your investments at all times.
The most powerful software will allow you to customize the data you want to analyze and filter it, for example:
- The profitability of your properties ;
- the occupancy rate of your properties
- properties in financial arrears
- properties where the end of the contract is approaching;
- properties with a poor GRP that require action
- etc.
2/ Monitoring tenant payments
| Smovin | Rentila | Sogis | Yourent | Immoassist | |
|---|---|---|---|---|---|
| Banking connection | ✔︎ | ✘ | ✘ | ✔︎ | ✘ |
| Automatic reminders | ✔︎ | ✘ | ✔︎ | ✔︎ | ✔︎ |
As a property manager, checking that rent has been collected each month is a time-consuming and rigorous task.
With rental management software, you can keep track of your rent collections in real time, and identify any unpaid rent.
There are 3 ways of checking rental payments:
- manual: you need to take a statement of payments from your bank account and enter the data into the application;
- semi-manual: retrieve data from your accounts via your bank and integrate a file into the software. The software will then match this with the rents to be collected;
- 100% automated: a connection between the software and your bank accounts gives you an instant view of your tenants’ payments at any time.
- Most rental management software includes a semi-manual solution. Very few offer a connection to your bank accounts.
3/ Notification of important dates
| Smovin | Rentila | Sogis | Yourent | Immoassist | |
|---|---|---|---|---|---|
| Notification of the end of a lease | ✔︎ | ✘ | ✘ | ✔︎ | ✔︎ |
| Notification and automatic calculation of indexations | ✔︎ | ✔︎ | ✔︎ | ✔︎ | ✔︎ |
| Creating recurring tasks | ✔︎ | ✔︎ | ✔︎ | ✔︎ | ✔︎ |
Rental management involves a large number of important dates that require rigorous action.
These include indexation and the end of the lease, which may be automatically renewed if no action is taken.
There are also recurring tasks such as boiler maintenance, chimney sweeping and so on. Some software packages allow you to create personalised recurring tasks.
4/ Automated sending of documents and communications
| Smovin | Rentila | Sogis | Yourent | Immoassist | |
|---|---|---|---|---|---|
| Sending payment reminders | ✔︎ | ✘ | ✔︎ | ✔︎ | ✘ |
| Sending indexing notifications | ✔︎ | ✔︎ | ✔︎ | ✔︎ | ✘ |
| Sending communications by SMS, email, post and recorded delivery | ✔︎ | ✘ | ✘ | ✔︎ | ✔︎ |
As we saw above, the best rental management software offers, among other things, visibility of uncollected rents or indexations that have occurred.
However, in addition to notifying the landlord, some software packages offer to automatically send payment reminders or notifications of rent revaluations to tenants.
These can be sent by SMS, email, post or recorded delivery.
Good software will automate all these mailings, saving investors precious time.
5/ Settlement and rebilling of charges
| Smovin | Rentila | Sogis | Yourent | Immoassist | |
|---|---|---|---|---|---|
| Manages service charge statements | ✔︎ | ✘ | ✔︎ | ✔︎ | ✘ |
Managing rental charges can also be made much easier with the right software.
The landlord enters all the purchase invoices in the tool and then assigns them to the right tenants or according to allocation keys.
The rental management software will automatically draw up a statement of charges at the end of each period and send it to the tenants.
6/ Monitoring property accounting
| Smovin | Rentila | Sogis | Yourent | Immoassist | |
|---|---|---|---|---|---|
| Creating rental invoices with or without VAT | ✔︎ | ✘ | ✔︎ | ✔︎ | ✘ |
| Exporting invoices | ✔︎ | ✘ | ✔︎ | ✔︎ | ✘ |
| Integration with accounting tools | ✔︎ | ✘ | ✘ | ✔︎ | ✘ |
If you manage your property as a company, you need to keep strict accounts. Some rental management software can be integrated with your accounting software.
This means that you don’t have to enter invoices twice, either in the management tool or in the accounting tool.
For example, you can retrieve purchase invoices from your rental management tool to make it easier to calculate charges.
If you have commercial or office leases, you will need to generate rental invoices and send them to your tenants on the one hand, and integrate them into your accounts on the other.
All these tasks are greatly simplified with a rental management tool designed for property accounting.
Smovin is one of these rare birds.
Other criteria for choosing rental management software
The world of real estate is (let’s face it) a dinosaur’s world. There’s a lot of software out there that you have to buy in order to install on a computer.
Some software is complex and has an outdated interface.
Fortunately, some new players make a point of facilitating use and rapid autonomy for their users without diminishing their performance, on the contrary.
Support is also an important factor to consider when choosing software.
Some software offers a chat facility with a team on hand to answer your questions in just a few minutes.
| Smovin | Rentila | Sogis | Yourent | Immoassist | |
|---|---|---|---|---|---|
| Ease of use | ✔︎ | ✘ | ✘ | ✔︎ | ✘ |
| No start-up costs | ✔︎ | ✔︎ | ✘ | ✔︎ | ✘ |
| User support via chat | ✔︎ | ✔︎ | ✘ | ✘ | ✘ |
| Online tool | ✔︎ | ✔︎ | ✔︎ | ✔︎ | ✘ |
Rental management software price comparison
| Smovin | Rentila | Sogis | Yourent | Immoassist | |
|---|---|---|---|---|---|
| No start-up costs | 0€ | 0€ | On demand | On demand | On demand |
| Usage (monthly rate) | 0€ to 8€ / unit | 0€ to 1,66€ / unit | 3 to 5€ / unit | On demand | On demand |
Some rental management software is free, while others require you to pay a monthly or annual subscription fee.
Their price is often based on the number of properties or tenants you are going to include in the tool.
Some apps, such as Smovin, offer a free or low-cost basic version that lets you use just a few functions or manage a small number of properties.
As we have seen in this software comparison, the features available can vary from one solution to another, so it’s important to choose the tool that best suits your needs.
The main criteria to take into account when choosing your software are :
- your legal status (natural or legal person) ;
- the number of properties you own;
- the type of property you own.
The 5 best rental management software
1/ Smovin
Smovin is rental management software that adapts to your assets.
It enables you to manage all stages of property management for residential, retail and office properties.
It is designed for property investors, whether individuals, professionals or businesses.
What’s more, Smovin provides visibility over the financial performance of property investments thanks to its comprehensive dashboards.
With over 21,000 properties registered on the platform, Smovin offers a comprehensive and effective solution for rental management.
Smovin features include
- tracking of tenants’ rent payments via a bank connection ;
- automated sending of payment reminders (via SMS, email, post or recorded delivery);
- automatic calculation and notification of rent indexation;
- create your lease ;
- start-of-contract checklist;
- centralisation of property information;
- overview of the tasks to be carried out on your property (contracts to be indexed, reminders to be sent, cancellations to be made, etc.);
- creation of personalised tasks (boiler maintenance, insurance acceptance, etc.);
- management of key contract dates;
- overall view of financial performance (changes in income and expenditure, rental yields, cash flow, etc.);
- breakdown and re-invoicing of service charges, including VAT where necessary;
- creation of rental invoices for contracts that require them;
- integration of accounting tools to avoid double encoding;
- data export.
Smovin prices
Smovin offers 4 subscription plans depending on the number of properties owned and the features required:
- Free Plan: 0€ (up to 2 properties)
- Basic Plan: €4 per property per month excluding VAT;
- Standard Plan: €6 per property per month excluding VAT
- Professional Plan: €8/ property/ month excluding VAT
- For a portfolio of more than 10 properties, Smovin offers a tailor-made pricing.
2/ Rentila
Rentila is one of the market leaders in rental management software in France, with nearly 30,000 landlords registered on the platform. It offers a solution for managing your property portfolio.
Rentila features include
- a pre-filled lease template based on the type of lease (empty, furnished, commercial) ;
- reservation system for tourist and seasonal lets;
- financial management of your property portfolio and generation of financial statements for tax purposes;
- annual rent reviews;
- internal messaging system between landlord and tenant;
- electronic receipts and payment notices;
- regularisation of service charges and sending of the document to the tenant,
- discussion forum with other landlords;
- management of works and interventions at the tenant’s premises,
- bank synchronisation ;
- electronic archiving ;
- toolbox: sample letters, address book of service providers, etc.
Rentila prices
Rentila offers 3 subscription options:
- free formula at €0: for 1 lot and a maximum of 2 tenants,
- Silver formula at €40 ht/year for 2 to 5 rental units,
- Gold package at €80 ht/year for an unlimited number of lots.
3/ Sogis
Sogis is a software package originally designed for managing property managers. It has been adapted to meet the needs of rental managers.
With its large number of functions, its interface may seem complex to investors just starting out.
Sogis features include
- notification of lease termination ;
- notification of late payments
- centralisation of documents
- indexation management ;
- creation of rental invoices
- exporting invoices to accounting
- statement of charges ;
- creation of recurring tasks ;
- financial reports ;
- export data.
Sogis prices
The price of Sogis varies from €3 to €5 per property, but you should also allow for installation costs, which will depend on the size of your property.
4/ Yourent
Yourent is property management software for professionals. It is particularly well suited to medium-sized and large portfolios. It helps you manage all your property management tasks.
Its interface is comprehensive, but it may be a little difficult to get to grips with for property investors with small portfolios.
Yourent’s features include
- automatic indexing ;
- bank synchronisation
- payment reconciliation
- management of meters and meter readings
- billing of charges;
- internal communication system ;
- email and mass emailing system for your tenants;
- tenant and landlord portal;
- mandate management;
- website for your company;
- maintenance ticket and reminder system;
- financial management.
Yourent’s pricing
Yourent’s rates are adapted to your assets. You will need to request a quote for more details.
5/ Immoassist
Immoassist is a software package designed primarily for estate agents.
Immoassist features include
- management and creation of leases ;
- automatic sending of indexation letters, calls, statements, reminders, etc;
- sending personalised emails to all tenants at once;
- import invoices ;
- service charge statements (with VAT if required);
- CODA file import;
- technical, administrative and accounting monitoring of claims, works and contracts;
- creation of balance sheet reports for your landlords;
- tenant and owner portal;
- personalised tasks ;
- fee calculation;
- document centralisation.
Immoassist prices
Like Yourent, you will need to request a quote to receive a personalised offer.
